Fax Machine: How to Use It?

Before the advent of computers and the coming of advanced messaging machines, most people opt to own their own fax machines. Today, new products are introduced in the market that are not only affordable but are a combination of printers, scanners, and faxing machines. More households own fax machines that enable them to easily send business and personal faxes around the world.

Before you buy your own fax machine, you must know how to use it.

• Sending a domestic fax

1.1 Place documents face down in the document feeder found on the upper part of the machine.

1.2 Dial it just like a normal office phone using the numeric keypad: 5 digit number for on-campus; 9 for outside call line and then 10 digits for a long distance call authorizing the use of your long distance number.

1.3 Begin the transmission by pressing “start”.

Five is the maximum number of pages in the document feeder at one time but if you have a larger fax, you can add more pages to the document feeder as the stack goes down. The additional pages are placed facing down in the document feeder with the same fax transmission. Do not send fax in two parts for some pages might get stuck when passing through the feeder.

• Sending an international fax

2.1 Place documents face down in the document feeder found on the upper part of the machine.

2.2 Dial the following on the numeric keypad: number 9 for outside call, number 011 for a country code followed by the city code and finally the phone number. Allow 4 pauses and then punched in your number authorizing a long distance call.

2.3 To begin transmission, press “start”.

• Redialing

The machine will wait a minutes and automatically redial the number. If there is no answer for the line is busy, it will automatically redial 5 times. Manual redialing is allowed at any time.

• Receiving faxes

Wait for the fax machine will ring once and the display will show “Receiving”.

• Confirmation reports

A confirmation report will be printed by the fax machine for a transmission error.

Helpful tips

*Press “Stop” key, to stop a transmission in progress.

*Use the “Backspace” key to delete an error when entering numbers.

* Press the “Redial/Pause” key for entering pauses into your dialing sequence.

*Press “Contrast” to change and use the arrow keys to select a light, normal, or dark contrast.

*Press the “Photograph” button to send a photograph.

* Press the “Resolution” button and then use the arrow keys to change the resolution.

* After transmission is sent, all settings return to the defaults.

*For documents of more than a single sheet that are often stuck along the partway, just press the “Stop” key so your document(s) will feed through the rest of the way. Do not pull partially loaded sheets that are stuck from the feeder.

As long as you are part of the business world, you will require a fax service. Among the multitude of fax services available, your best option is Office Max Fax Service. Its clients admit that it stands out in several ways which make it the obvious choice as a fax service for your personal and office needs.